SENR - Student Enrollment
SENR errors involve "Student ENRollment" errors. Basically these errors occur when two schools are claiming the same student on the same date(s). Since student's normally only attend one school at a time, this error occurs most often when a student's previous school fails to properly exit the student. Then, when the student's new school uploads a new enrollment record, CALPADS insists that the two schools work out when the student was actually in attendance at each school. If two schools do claim the same student on the same day, it creates a concurrent enrollment error or CCE.
FRMT0001
Field length does not match CALPADS File Specifications (CFS)
FRMT0002
Date format does not match CALPADS File Specifications.
FRMT0004
Data must follow rules for the field type specified in the CALPADS File Specifications (CFS)
GERR0001
A required field for the submitted Records Type is missing.
GERR0002
The value provided for the field is not a valid value from the CALPADS Code Sets
GERR0007
Code submitted outside the effective date range
GERR0008
The value provided for the field is not a valid CALPADS Transaction Type Code
SENR0001
Reporting LEA must equal CDS code associated with submitter User ID
SENR0002
School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.
SENR0003
If School of Attendance NPS is populated Then School of Attendance must equal 0000001
SENR0004
If School of Attendance = 0000001 Then School of Attendance NPS must be populated
SENR0005
School of Attendance NPS must be a valid NPS code in CDS
SENR0006
Academic Year ID must be a valid academic school year combination and no more than one year in the future
SENR0007
SSID must be a valid CALPADS SSID in the ODS
SENR0008
If SSID is retired and Student Gender Code and Student Date of Birth Year in file match Student Gender Code and Student Date of Birth Year of current SSID in ODS , then replace with current SSID for student
SENR0009
Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.
These letters and characters are valid:
a b c d e f g h i j k l m n o p q r s t y v w x y z
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
1 2 3 4 5 7 8 9 0 . - '
Any other ascii code characters will be rejected. Check for hidden characters.
SENR0010
If Student Alias Last Name is populated Then Student Alias First Name must be populated
SENR0011
If Student Alias First Name is populated Then Student Alias Last Name must be populated
SENR0012
If the Grade Level Code is equal to Adult (AD) Then Student age must be greater than or equal to 16 and less than 80; otherwise the Student Age must be greater than 0 and less than or equal to 22.
SENR0013
Student School Start Date must be greater than Student Birth Date
SENR0014
Student School Start Date must be less than or equal to current date plus six months
SENR0015
If Student Exit Reason Code is populated then Student School Exit Date must be populated
SENR0018
Student School Exit Date must be greater than or equal to Student School Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.
SENR0019
Student School Exit Date must be less than or equal to current date plus 30 days
SENR0020
If Student School Exit Date is populated then Student Exit Reason Code must be populated
SENR0021
A student may only have one enrollment record with Student School Completion Status Code equal to 100 within the Reporting LEA
SENR0022
Student Exit Reason Code and Student School Completion Status Code must be a valid combination
SENR0023
Student Exit Reason Code and Grade Level Code combination must be a valid combination
SENR0024
Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within the LEA for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250
SENR0025
Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within CALPADS for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250
SENR0026
If Student Exit Category equals E230 and School Completion Status Code equals 330 (Passed CHSPE) then Student Age must be greater than or equal to 16 at Student School Exit Date, or Grade must be greater than 9.
Btw, the CHSPE stands for California High School Proficiency Examination.
SENR0027
Student primary enrollment cannot overlap an existing primary enrollment for the same student within the LEA.
Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;
Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.
SENR0028
A student's primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly or CCE.
Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;\
Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments."
SENR0029
If Student Exit Reason Code = E230 (CompleterExit) then Student School Completion Status Code must be populated
SENR0030
If Student Exit Reason Code = T165 (TransEnrollDiscip) Or If School Type of element 1.05 (as indicated in the CDE County District School database) is an Alternative School And Student Exit Reason Code = T160 is an Alternative School Then Expected Receiver School of Attendance must be populated
SENR0031
If Student School Completion Status Code = 100, 106 or 108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated
SENR0032
If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated
SENR0033
If SSID Enrollment then Record Type Code must equal SENR
SENR0034
Only one record may exist in the file with the same SSID, School of Attendance, and Student School Start Date
SENR0035
If SSID is populated and Reporting LEAs owns the student (Enrollment Update) then Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year
SENR0036
Student Birth Country Code and Student Birth State Province Code must be a valid combination.
This can happen when you mistakingly enter a Canadian Province in the state field when you meant to indicate a US state.
CALPADS gives special attention to the code-sets for three countries.
So if you are using a country code for United States of "US", and the student was born in California, the State Province code would be "US-CA" and NOT just "CA"
SENR0037
A student's primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA.
Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.
SENR0045
LEA must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA
SENR0069
Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year in latest Student Information record
SENR0072
If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then do not replace SSID
SENR0167
Invalid Start Date for Record with R Transaction Type Code
SENR0171
If SSID is blank, then Grade Level Code must be populated
SENR0175
If Student School Completion Status = 100 (Graduated), then Student Exit Reason Code must = E230 (Completer Exit)
SENR0178
The student has an overlapping enrollment (closed or open) for the same LEA and school
SENR0180
The submitted record attempts to delete the Last Enrollment Record for a student in CALPADS
SENR0181
The submitted record attempts to delete a record that does not exist in CALPADS
SENR0182
The Enrollment School Start Date is before the School Open Date
SENR0184
The Enrollment Start Date is after the School Closed Date
SENR0185
Open short term enrollment submitted without an existing open primary enrollment or the short term enrollment School Start Date is before the primary enrollment School Start Date
Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments."
SENR0187
Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.
SENR0188
The batch SENR or online submission contains a short-term enrollment record. This submitted enrollment record starts on the SAME date as an existing primary enrollment record in CALPADS ODS for another LEA. Things to check for in submisson: Verify the following fields contained in the submissions against CALPADS Enrollment History of the student:
1.23 - Student School Start Date
1.24 - Enrollment Status Code
1.26 - Student School Exit Date
SENR0189
Only Educational Options schools may submit short term enrollments
Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;
Note: Enrollments with a N470 (NoShowOther) exit and a Student School Exit Date equal to or one day prior to the Student School Start Date are NOT considered Primary Enrollments.
SENR0192
District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school or county office of education in the academic year specified.
SENR0193
Receiving Specialized Services Only enrollment overlaps an existing Primary Enrollment
SENR0202
School of Attendance must not equal a 7-digit County District (CD) code. Note: This validation does not apply to independently reporting charters.
SENR0203
Invalid Student School Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Student School Exit Date must not be in academic year 2007-08 or 2008-09
SENR0204
If Student Exit Reason Code = N420, then Student School Exit Date must be between May 15 and August 15 (inclusive)
SENR0225
If Student Exit Category equals E230 and School Completion Status Code equals 250 or 320; or if Student Exit Category equals T260 or T270; then Student Age must be greater than or equal to 18
SENR0226
Only one record may exist in the file with the same Local ID when the SSID is blank.
SENR0248
If one or more candidates have a score of 100 and user selects New SSID, warn user that a duplicate ID may be created.
