The reimbursement process on the State Assessment Apportionment System (SAAS) 

The reimbursement process on the State Assessment Apportionment System (SAAS) involves local educational agencies (LEAs) certifying their student data on the SAAS to facilitate the apportionment of funds. These funds reimburse costs associated with administering educational assessments like the CAASPP and ELPAC. Funds are apportioned based on the number of students tested, and payments are made in the fiscal year following the testing. LEAs must verify and certify data accuracy before the California Department of Education (CDE) issues the reimbursements.

To submit a reimbursement request for the CAASPP and ELPAC through the SAAS portal, local educational agencies (LEAs) must first review and verify the accuracy of their student data against the files available on the SAAS. After ensuring data accuracy, LEAs can proceed to certify their apportionment data on the portal. This certification process is crucial as it informs the California Department of Education (CDE) that the LEA's data is correct and ready for processing the reimbursement. The apportionment funds, which are calculated based on the number of pupils tested, are disbursed in the next fiscal year and should be recorded under specific accounting codes provided by the CDE.

The window for the completion of this task is usually mid February to the end of April each year.

For detailed instructions and specific apportionment rates, you can visit the SAAS website.

Use the web interface to log in for each LEA and verify reimbursement amounts.